ROYALTON YOUTH TRAVEL BASEBALL

                                                                                      TRAVELING BASEBALL

                                                                                                 BY-LAWS

 

                                                                                                 ARTICLE I

                                                                                         PURPOSE/MISSION

 

SECTION 1           The purpose of the Royalton Youth Travel Baseball (RYTB) Board (hereafter known as "Board") shall be to promote and operate traveling baseball programs for youth residing within the boundary area of Independent School District 485, focusing on youth residing in the City of Royalton and those in other communities within the Royalton High School Attendance Area. Deviation from the eligibility area will require approval by the Board.  This Board may waiver in on equal basis individuals from other school districts that don’t have organized youth baseball travel program.

 

SECTION 2           The mission of Royalton Youth Travel Baseball is to promote an enjoyable, safe, positive learning  and fair environment for the development of Royalton student athletes’ baseball skills in manners which foster respect for others, self-confidence, leadership and teamwork.  RYTB shall include the instruction and training of Royalton student athletes in manners which produce the highest level of baseball competition at elementary and secondary grade levels while maintaining the highest degrees of participation, sportsmanship and methods of physical conditioning so as to improve and develop Royalton student athletes’ baseball achievements and capabilities, and directing and conducting baseball events.

 

                                                                                                ARTICLE II

                                                                                              MEMBERSHIP

 

SECTION 1           Membership is granted to each individual with payment of complete traveling baseball fees. Board members must live in the Royalton High School attendance area or have a child participating in Royalton Youth Travel Baseball.

 

                                                                                                ARTICLE III

                                                                                     BOARD OF DIRECTORS

 

SECTION 1           The Board shall consist of seven (7) members, of which three (3) members will be officers in the positions of President, Secretary, and Treasurer.

 

SECTION 2           Meetings will be scheduled as necessary. Meetings shall be held at a designated location determined by the President. Notice of meetings shall be communicated to each Board member as applicable.

 

SECTION 3           Special meetings of the Board may be called at any time by the President or any three directors, provided adequate notice is given to each officer and director.

 

SECTION 4           The Board of Directors shall:

• Perform all duties specifically delegated to it in these by-laws.

• Approve all contracts necessary for the transaction of all business.

• Fill vacancies among the officers and directors by a vote of a majority of the Board members in office.

• Make rules for the conduct of the members of the organization and for the use of its property.

• Prescribe and publish rules regulating the use of the organization’s equipment and conduct of both members and participants.  Approve any changes to these rules and regulations.

• Make, alter and amend rules for its own procedures and fix and enforce penalties for the violation of such rules.

• Have complete jurisdiction over the organization’s finances and have exclusive power to make or authorize appropriations and approve operating budgets.

• Have the general power to manage all the affairs of the organization.

• Sanction all fundraisers.

   

SECTION 5           A majority (4) of the directors in office shall constitute a quorum for the conduct of business

 

SECTION 6           All Board members will be nominated and voted on by the Board. Each Board member shall be elected to serve for a term of five (5) years. A Board member shall hold office for the term for which he/she was elected and until the end of the meeting at which his/her successor has been elected, or until the member's death, resignation or removal. All Board elections will be elected by the current Board, one vote per Board member.

 

SECTION 7           A Board member may be removed for failing to carry out expected duties or conduct detrimental to Royalton Youth Travel Baseball. In order to remove a Board member, a written complaint must be presented to the Board. The complaint will be reviewed and investigated by members of the Board. If sufficient justification, a hearing before the full voting Board will be held. The simple majority vote of the Board is required for the dismissal of a Board member. This removal process applies to any/all Board members as deemed necessary by the Board. 

 

SECTION 8           Any vacancy in an non-officer board position because of death, resignation, removal, disqualification or otherwise shall be filled by a candidate approved by the Board.

 

SECTION 9           No officer/Board Member of the Association shall receive any compensation for his or her service as an officer of the Association.

 

                                                                                         ARTICLE IV

                                                                               DUTIES OF OFFICERS

 

SECTION 1           Duties of the President:

 

• Be the chief executive officer of the organization and preside over all regular and special meetings of the Board of Directors.

 

• Enforce all rules, laws and regulations of the organization and have general active management of the business of the organization.

 

• Be ex officio a member of all standing committees and have the general powers and duties of supervision and management duly vested in the office of president of an association.

 

• Appoint the chairperson of standing committees of the organization subject to approval of the Board.

 

• In advance of each regular monthly meeting provide to the Secretary an agenda of items to be acted on or discussed at the meeting.

 

• Serve on the Rules Committee.

 

• Perform such other duties as are specifically provided in the by-laws and as shall be imposed by the Board.

 

 

SECTION 2           Duties of the Treasurer:

 

• Perform all duties of the President in the absence of the President.

 

• Serve on the Fundraising Committee.

 

• Keep account of all Monies received and deposit same in the name of the organization in such depository as shall be designated by the Board.

 

• Keep account of money disbursed upon checks and vouchers by approved budget or special Board action.

 

• Submit a detailed financial statement for the year to date at each meeting of the Board for their approval.

 

• Prepare an annual report of receipts and expenditures at completion of the fiscal year. 

   

• Perform duties necessary for Association and League registrations.

 

• Perform such other duties as are specifically provided in the by-laws and as shall be imposed by the Board.

 

SECTION 3           Duties of the Secretary:

 

• Perform all duties of the President in the absence of the President, Vice-President and Treasurer.

 

• Keep the minutes of the meetings of the Board.

 

• Conduct the official correspondence of the organization.

 

• Keep all records, books, documents and papers relating to the organization in such place and form as shall be designated by the Board.

 

• Circulate the agenda for each regular monthly meeting in advance of the meeting.

 

• Perform such other duties as are specifically provided in the by-laws and as shall be imposed by the Board.

   

                                                                                          ARTICLE V

                                                                                            VOTING

 

SECTION 1.          Only directors of RYTB may make motions and vote at meetings. Each director shall be

entitled to only one vote on any matter brought before any meeting of the Board of Directors. A majority vote of the directors present at any meeting, if there be a quorum, shall be sufficient to transact any business, unless a greater number of votes are required by law, or these Bylaws. The Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings. All motions must be approved by a majority of board members present at a meeting in which there is a quorum.  A tie vote on a motion will cause the motion to fail.

 

SECTION 2           Proxy voting is not allowed.

 

SECTION 3           During meetings, voting will be held using parliamentary procedure. Each board member in attendance may case a single vote for the topic on which the board is voting. A board member may abstain from voting, and is encouraged to do so if he/she has a conflict of interest. A simple majority will carry the vote.

 

                                                                                             ARTICLE VI

                                                                                           FISCAL YEAR

 

SECTION 1.          The fiscal year of RYTB shall begin on September 1 and end on the next following August 31.

 

ARTICLE VII

POLICIES AND PROCEDURES

 

SECTION 1           Board shall create and maintain a set of Policies, Procedures and Rules to help guide the RYTB purpose and mission.

 

                                                                                           ARTICLE VIII

                                                                                          COMMITTEES

 

SECTION 1           The Board shall determine the standing committees deemed proper and necessary to fulfill the purpose of this association.

 

SECTION 2           The President shall appoint all chairs and coordinators.

 

                                                                                           ARTICLE IX

                                                                                    BY-LAW CHANGES

 

SECTION 1           Any Article may be changed upon approval of the Board at a meeting provided the status of the Association is not altered. Two (2) weeks minimum advance notice to all Board members is required before any changes can be made to the By-laws. A two-thirds (2/3) majority vote of all board members not just the board members present at a meeting is needed to change a By-law.

 

 

 

                                                                                          ARTICLE X

                                                                                   INDEMNIFICATION

 

SECTION 1           Any person who at any time shall serve or shall have served as a Director, officer of the Association shall be indemnified by the Association in accordance with, and to the fullest extent permitted by, Minnesota Statutes SECTION 317A.521 as it may be amended from time to time.

 

                                                                                          ARTICLE XI

                                                                                    MISCELLANEOUS

 

SECTION 1.          Corporate Seal. The Association shall not have a corporate seal.

 

SECTION 2.          Authority to Borrow or Encumber Assets. No Director, officer, agent, member or employee of the Association shall have any power or authority to borrow money on its behalf, to pledge its credit or to mortgage or pledge its real or personal property except within the scope and to the extent of the authority delegated by resolutions adopted from time to time by the Voting Directors. Authority may be given by the Voting Directors for any of the above purposes and may be general or limited to specific instances.

 

SECTION 3.          Deposit of Funds. All funds of the Association shall be deposited from time to time to the credit of the Association in such banks, trust companies or other depositories as the Voting Directors may approve or designate, and all such funds shall be withdrawn only in the manner or manners authorized by the Voting Directors from time to time.  The President, Secretary and Treasurer are authorized signers on all bank accounts.

 

SECTION 4           No member, director, or officer of this association shall have any right, title, or interest in or any property of any kind owned by this association, nor any income or other funds received or held by this association, except in return for services rendered to the association.

 

SECTION 5           No substantial part of the activities of this association shall be to carrying on of propaganda, or otherwise attempt to influence legislation, nor participate in or intervene in any political campaign on behalf of any candidate for public office, including the publishing or distributing of statements.

 

SECTION 6           No part of the net earnings shall inure to the benefit of any individual.

 

                                                                                            ARTICLE XI.

                                                                                           DISSOLUTION

 

SECTION 1           Upon dissolution of this association, any remaining assets are to be given to organizations organized exclusively for the promotion of baseball or any other charitable, education, or scientific purpose as shall at the time qualify as an exempt organization under SECTION 501 (c) (3) of the Internal Revenue Code.